IISE Health & Safety Partnership

Better together, safely.

IISE is excited to welcome attendees, exhibitors, and partners to Orlando for an in-person Applied Ergonomics Conference.

IISE Duty of Care

IISE continues to prioritize safety and health of all attendees, exhibitors, sponsors, speakers, and staff. Therefore, IISE is requiring that all participants provide proof on-site of a COVID-19 vaccination or a negative COVID-19 test for admittance to AEC 2023. IISE is also working closely with the Hyatt Regency and their Hyatt’s Global Care & Cleanliness Commitment to ensure that Applied Ergonomics Conference will be a success.

Please note safety and health measures will evolve based on current CDC recommendations and any building, city, state, and federal mandates. And the safest way to travel is to be vaccinated.

The measures outlined on this page are designed to create exceptional, safe experiences for all conference participants. Thank you for your understanding and cooperation.

IISE Safety Requirements


1. Proof of COVID-19 Vaccine or a Negative COVID-19 Test

You must provide/show proof at the AEC registration desk to pick up your badge.

OPTION A. Proof of COVID-19 Vaccine

Digital Vaccination Record Options You Might Want to Explore and Use:

  • Experts recommend taking a digital photograph of both sides of your personal vaccination record card. That photo can be stored in the photos area of your smartphone and be accessible wherever you need it. Below are some “app-based” alternatives to show proof of vaccination. 
  • If you are a user of the Clear platform for TSA Pre-Check, Clear now offers the option of creating a digital vaccine card. It’s secure, easy, and takes just minutes. Learn more.

  • VaccineCheck®, 100% User-Authorized Vaccine Verification & Digital Card Issuance, makes it easy for individuals to present their health status digitally, while maintaining privacy and security. Powered by Pinpoint and backed by over 30 years of Enterprise Compliance Technology and Safety experience, VaccineCheck® generates an authenticated digital version of a CDC vaccine card after verifying COVID-19 vaccine history. Learn more.

OPTION B. Proof of Negative COVID-19 Test

If you are unvaccinated and unable to satisfy the vaccine requirement outlined in Option A above, you will be required to provide proof of a valid negative COVID-19 PCR test taken within 72 hours of arrival to the Applied Ergonomics Conference. You are responsible for scheduling and obtaining your own test in advance of the conference.


2. Wearing Masks

While IISE reserves the right to require face masks based on state and local guidelines and recommendations by the CDC, please feel free to wear masks at your own discretion and level of comfort. IISE will continue to monitor and evaluate the situation with any additional protocols announced closer to the conference.  


3. Physical Distancing

When possible, we will provide multiple room sets to accommodate people based on preference. We encourage attendees to take any additional steps that will make them feel comfortable and safe.


IISE will facilitate measures to ensure health and safety in all spaces where in-person interaction takes place. Our host venue, Hyatt Regency Seattle, has been accredited in the Global Biorisk Advisory Council (GBAC) STARTM Facility program. This acknowledges that the hotel’s protocols for cleaning, disinfection, and infectious disease prevention to protect guests and associates complies with GBAC’s 20-point auditing system. It also requires guests to wear face masks or coverings in hotel indoor public areas, as well as outdoors where social distancing is not feasible.

Click here to read more of the steps Hyatt Regency New Orleans is taking.


We are following travel guidelines, considerations and restrictions from global and local authorities. View the latest statement from the TSA. Major airlines have also provided updates to their policies and procedures: American Airlines, Delta, and Southwest.

Remember: The safest way to travel is to be vaccinated. 

What We Ask of You

IISE asks you, the participant, to partner with IISE to take steps to protect yourself and others. By registering for the conference, you understand and acknowledge the risks associated with diseases and viruses, especially for the unvaccinated, and you are fully aware that exposure may result in, including without limitation, infection, illness, injury, or otherwise. In consideration of the above, you hereby release IISE of any liability related to your attendance.

Participant Code of Conduct

Before Traveling

  • Follow relevant guidance provided by the Center for Disease Control (CDC) [and World Health Organization (WHO)] or your local health authority.
  • Adhere to government issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from.
  • Stay home if you feel sick or have recently been exposed to a person with a positive and confirmed case of COVID-19 within the past 14 days. 

During the Conference

  • Follow CDC and guidance from the State of Florida for everyday preventative actions to help prevent the spread of respiratory viruses including:
    • Washing hands often with soap and water for at least 20 seconds; using alcohol-based hand sanitizer when handwashing is not possible.
    • Avoiding touching eyes, nose and mouth with unwashed hands.
    • Covering your nose and mouth when coughing or sneezing.
    • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Adhere to social distance protocols put in place by IISE and respect others’ personal space.
  • Stay in room if you feel sick.

After the Conference

  • Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact IISE to advise them. 

Health and safety measures by IISE prior to the conference or on-site are subject to change based on current CDC recommendations. Any violations of the Participant Code of Conduct may result in prohibiting entry or removal from the conference.