Council of Industrial Engineering Academic Department Heads (CIEADH) bylaws

A leadership community that works in coordination with Institute of Industrial & Systems Engineers (IISE)

Approved on October 24, 2021 in Anaheim, CA

ARTICLE 1. NAME

The official name of this leadership community that works in coordination with IISE is Council of Industrial Engineering Academic Department Heads (CIEADH).

ARTICLE 2.  PURPOSES

CIEADH will:

  • advance, promote, and encourage interest in the field of industrial and systems engineering and related areas, including but not limited to operations engineering, systems engineering, service engineering, operations research, engineering management, production engineering, and human factors engineering. Throughout this document, in referring to the ISE discipline and leadership of ISE academic units, this is inclusive of these other related areas.
  • sponsor activities and interactions among individuals who serve as chairs, directors, and heads of academic units (programs, departments, and schools) in ISE.
  • share information and practices about ISE related to education, curriculum, research, accreditation, student activities and recruitment, faculty development, recruitment and retention, and other topics relevant to the leadership and administration of ISE academic units.
  • receive and act on recommendations from members per Article 3–Powers.

ARTICLE 3.  POWERS

1. CIEADH will have the power to recommend policies within its area of interest to the Board of Trustees of the Institute. Recommendations will be forwarded to the Board of Trustees of the Institute upon a majority vote of CIEADH. 

2. CIEADH will have the power to review and comment on policies that are proposed by other entities within the Institute structure. 

3. CIEADH is a stand-alone entity and will have the power to issue statements on their own. They will also have the power to issue statements through the regular channels of the Institute, subject to the policies of the Institute.

4. CIEADH will have the power to conduct educational and informational programs for its members.

5. CIEADH will have the power to publish educational and informational material in print or electronic media. 

6. CIEADH will have the power to recommend contracts, but only the Institute will have the power to sign IISE contracts. 

ARTICLE 4.  MEMBERSHIP

  • Eligibility. Any person who is in a leadership position for an ISE academic unit (program, department or school) in any part of the world, is eligible for membership in CIEADH. 
  • Membership requests. Requests for membership should be submitted to the CIEADH Chair, who will coordinate with IISE on behalf of the requesting member.  The requesting member shall:
  • Dues. Membership is contingent on payment of annual dues. The amount is set by a vote of the current membership.

ARTICLE 5. DIVERSITY, EQUITY, AND INCLUSION COMMITMENT

CIEADH values and celebrates the diversity of participants in the ISE profession worldwide and the stakeholders who benefit from the contributions of these professionals. Accordingly, we uphold these values for all, regardless of origins, circumstances, or socio-historical contexts, through active engagement with diversity and active commitments to inclusion. CIEADH views membership as a privilege and has expectations of its members to uphold the values associated with diversity, equity, and inclusion when engaged with the profession, with the public, and in research and practice. Together we can and will make a difference. All CIEADH members shall have equal rights, duties and privileges. Membership and participation shall be free from discrimination on any basis. CIEADH unequivocally affirms a commitment to creating a community that is diverse, equitable, and inclusive.

ARTICLE 6. EXECUTIVE COMMITTEE

1. The executive committee will be the governing body of CIEADH responsible for administration of their business.

2. The executive committee will be comprised of three officers: Past Chair, Chair, and Chair-elect. The CIEADH officers shall:

     a. constitute the CIEADH executive committee.

     b. maintain regular contact with IISE during their term as the official representatives of CIEADH

     c. be members in good standing of CIEADH and IISE for the entirety of their term.

3. The Chair shall be the chief administrative officer of CIEADH and shall be responsible for the development and execution of CIEADH's program. The Chair shall:

     a. plan and convene all CIEADH meetings, preside at meetings, and coordinate with IISE staff on meeting logistics.

     b. appoint ad-hoc committees as required.

     c. appoint chairs and members of standing committees.

     d. manage CIEADH affairs between meetings. 

     e. present positions and recommendations of CIEADH to IISE. 

     f. work with IISE staff on CIEADH financial health. This includes regular reviews of the CIEADH funds in the account maintained by IISE, reviewing payment of membership dues, and reminding CIEADH members of dues payments at general meetings and individually as needed.

     g. prepare and distribute information on CIEADH's financial health. 

     h. lead the process for determining how CIEADH funds should be utilized, be responsible for the administration and disbursement of CIEADH funds as agreed upon in consultation with CIEADH members and the executive committee.

     i. assist the Chair-elect in identifying nominees for the next Chair-elect. 

     j. work with IISE to ensure the orderly transfer of information regarding financial records to the Chair-elect who will become Chair. 

     k. conduct the award selection process for the CIEADH-sponsored Innovation in Education Award and other awards that IISE asks CIEADH to judge (the Graduate Research Award, the James W. Barany Student Award for Excellence, and the Dr. Hamed K. Eldin Outstanding Early Career IE in Academia Award).

     l. work with IISE staff to maintain the CIEADH roster (posted on the CIEADH section of the IISE website) and the CIEADH listserv. 

     m. ensure effective operations for the New Faculty Colloquium and Doctoral Colloquium (held at the IISE Annual Conference) by encouraging nominations for colloquium leaders, selecting colloquium leaders, encouraging CIEADH members to nominate participants, and providing feedback on agenda topics and presenters.

     n. perform other duties as needed.

4. The Past Chair shall:

     a. assist in recruiting committee members and chairs.

     b. actively advise the Chair and Chair-elect on matters relating to the affairs of CIEADH and its relations with IISE.

     c. assist the Chair-elect in identifying nominees for the next Chair-Elect. 

     d. promote continuity of practices and procedures relating to the affairs of CIEADH and its relations with IISE:

5. The Chair-Elect shall:

     a. create the minutes to document all CIEADH meetings, including votes and decisions, and work with IISE staff to post minutes on the CIEADH section of the IISE website.

     b. maintain documents reflecting CIEADH activities and progress, including the work of any CIEADH committees that may be established.

     c. arrange for the orderly transfer of all CIEADH records to the next Chair-elect.

     d. solicit nominations for the next Chair-elect and conduct the voting process (as specified in Article 7) to elect the next Chair-elect, ensuring that only current CIEADH members vote.

     e. solicit nominations from the CIEADH members for the Program Co-chairs role for the next IISE Annual Conference and conduct the selection process, convening a selection committee if needed.

     f. interface with current Program Chairs for the IISE Annual Conference to provide feedback and coordination with IISE and CIEADH as needed.

     g. perform other duties as needed to support the Chair and CIEADH

6. Any CIEADH member accepting appointment as an officer is understood to have agreed to perform the duties of that office, and in particular, to attend the regular CIEADH meetings during their tenure, except as their attendance is prevented by unusual circumstances.

7. The executive committee will hold at least two meetings per year, one in the fall concurrent with a major national conference relevant to the field (typically INFORMS), and one in the spring concurrent with the IISE Annual Conference. The time, place and agenda of each meeting shall be set by the officers and announced in advance by the Chair. The CIEADH meeting concurrent with the IISE Annual Conference will normally occur on Monday, and for the fall meeting (typically INFORMS), it will normally occur on Sunday.  However, there may be times when there is a need to revise this meeting schedule.

8. Officers will be elected by the CIEADH membership or appointed by the current CIEADH officers as specified in Articles 7 and 8.

ARTICLE 7.  ELECTION, APPOINTMENT, SUCCESSION, AND TENURE OF EXECUTIVE COMMITTEE MEMBERS

1. Each position on the executive committee will have a term of 1 year.

2. The Chair-Elect will succeed to the office of Chair at the completion of their term.

3. The Chair will succeed to the office of the Past-Chair at the completion of their term.

4. Nominations of Chair-elect. At least one month before the IISE Annual Conference the Chair-elect shall solicit nominations, including self-nominations, of CIEADH members to serve as Chair-elect during the upcoming year. CIEADH members, including the officers, may nominate any number of their peers for service. Nominees for the position of Chair-elect must express to the officers a willingness to serve in this capacity and be members in good standing of CIEADH and IISE.

5. Nominations must meet the following criteria:

     a. Nominees must be members of IISE and CIEADH. 

     b. Each nominee is understood to have agreed to perform the duties of that office, if elected. 

6. At least three weeks prior to the scheduled election, the Chair-elect will present all nominations to the executive committee. The executive committee will review all nominations for eligibility and/or concerns. The Chair-elect will conduct the process of voting for the next Chair-elect. It is expected that voting will be conducted electronically, and only CIEADH members in good standing may participate in voting.  Nominees for each office must be listed alphabetically on the ballot. The election must be open for at least two weeks.  

7. In the event that no nomination is received or approved by the executive committee, there will be no membership election for that position. Instead, the Chair will appoint a qualified CIEADH member by a majority vote of the executive committee. 

8. The Chair-Elect will tally the results after the election closes. The candidate receiving the majority vote will be the winner. In the event of a tie, the winner will be decided by a majority vote of the executive committee.

9. Once voting is complete, the Chair-elect will inform all nominees on the ballot of the outcome and before it is announced to all CIEADH members.

10. The Chair-Elect will notify the elected and non-elected individuals. The Chair will make the official announcement to the CIEADH members. Elected members will assume office on April 1 following their election or at the conclusion of the IISE Annual Conference.

ARTICLE 8. VACANCIES

1. Executive committee vacancies may occur through a voluntary written resignation or by a majority executive committee vote to remove an executive committee member.

     a. An executive committee member who may be temporarily unable to carry out the responsibilities of their office will inform the Chair and work with them to make other arrangements for the discharge of their duties.

     b. An executive committee member who intends to resign will submit a resignation letter to the Chair. The Chair will discuss with the executive committee to determine whether to reassign the responsibilities to other executive committee members or appoint an interim executive committee member to serve the remainder of the term.

     c. Any executive committee member that fails to participate regularly in meetings or does not satisfactorily discharge their duties can be removed from office by the other two executive committee members. 

2. Any vacancy that may occur on the executive committee will be addressed following these procedures:

     a. If the vacancy occurs in the office of Chair, the Chair-Elect will complete the remainder of the President’s term as an interim, and then serve their own full term as the Chair. The executive committee will appoint an interim Chair-Elect for the remainder of the current term from the CIEADH members by majority vote of the executive committee, preference being given to the candidate that received the second highest number of votes for this position in the most recent election. The interim Chair-Elect will succeed to the office of the Chair upon completion of their interim term.

     b. If the vacancy occurs in the office of Chair-Elect, the Chair will appoint an interim Chair-Elect from the CIEADH members by a majority vote of the executive committee, preference being given to the candidate that received the second highest number of votes for this position in the most recent election. This interim Chair-Elect will succeed to the office of the Chair upon completion of their interim term.

     c. If the vacancy occurs in the office of Past-Chair, it will be filled by the next most recent Past-Chair. 

     d. If the vacancy occurs in any other executive committee position, the Chair will appoint an interim executive committee member from the CIEADH members by a majority vote of the executive committee to serve remainder of the term. Preference will be given to the candidate that received the second highest number of votes for this position in the most recent election.

     e. Should problems arise in respect to the succession procedures outlined above, the executive committee will determine the appropriate succession plan. Under special circumstances (e.g., remainder of the vacancy term is very short), the executive committee may decide not to fill the vacancy until the next election cycle.

ARTICLE 9.  FORFEITURE OF OR REMOVAL FROM OFFICE

Any executive committee member shall automatically forfeit their membership if they lose eligibility for, or are expelled from, membership in IISE or CIEADH

ARTICLE 10. CONFLICT OF INTEREST

Each executive committee member must make a written disclosure of any interest that might result in a conflict of interest upon election or appointment to office and annually during the term of office. During the term of office, an executive committee member must promptly make full disclosure to the other executive committee members and IISE of any new employment, activity, investment, or other interest that might involve obligations that may adversely compete with, or be in conflict with, the interest of IISE or CIEADH.

ARTICLE 11. RESPONSIBILITY TO THE INSTITUTE

1. CIEADH recognizes IISE as the leading professional society in the field of industrial and systems engineering and supports IISE in its mission to enhance the capabilities of those who are involved in or manage the application, education, training, research, or development of industrial and systems engineering.

2. Each year a report will be submitted by the Chair to the IISE Senior Vice President for Academics setting forth the accomplishments and activities of CIEADH during the previous year. The report can be substituted with meeting minutes from the two CIEADH meetings (posted on the CIEADH website) as they include the CIEADH accomplishments and activities.

3. In the event of dissolution of CIEADH, its assets shall become the property of IISE.

ARTICLE 12. AMENDMENTS

Amendments to the bylaws may be made in any meeting following announcement in a previous meeting or by the Chair-elect. The Chair-elect, no later than seven days before the next meeting, shall submit in writing the proposed amendment to all CIEADH members and the vote will occur at the next meeting. The amendment must be approved by two-thirds of the members present. Following approval by CIEADH, the amendment will be presented as an information item to the IISE Board of Trustees.

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